Introduction

Most businesses maintain a cash float to enable small cash payments to be made when necessary. This software has been designed primarily to:-

· Record such cash transactions in a fast and simple manner;

· Significantly reduce the risk of misappropriation of cash (and thereby provide an effective internal control against theft and fraud);

· Be easy and quick to learn;

· Be used by end-users with no-accountancy knowledge, (whilst providing the business’s accountant and auditors with all the analysis they need and a comprehensive audit trail);

· Significantly reduce the risk of errors in recording the cash transactions;

· Reduce the time necessary to agree the cash balance to the records;

· Help maintain proper records for tax authorities; and

· Minimise the time in installing/ configuring software.

Key features:-

General features

· Runs in Excel and so no software installation is necessary (but macros must be enabled);

· Easy and quick set-up wizard;

· Customise expense categories;

· Gives you the option to record sales tax/ GST/ VAT (set default rates for each expense category or block tax entry for particular categories);

· “Auto-calc” option for sales tax/ GST/ VAT to save time in data entry.

· Automatically saves after each data entry session is completed.

Fraud prevention features

· You can set-up users and restrict their access rights (also logs which user has saved/ deleted a particular transaction);

· A complete record is kept of all deleted transactions (making it extremely difficult to tamper with the records undetected);

· The ability to close periods to prevent users changing previous periods data (and the ability to re-open closed periods if necessary);

· Designed to keep a full audit trail of all transactions for up to a ten year period.

Reporting features

· Has six built in reports;

· All reports created as new spreadsheets in Excel;

· All reports designed for e-mail (small in size and without macros so they can pass through firewalls);

· Reports are as follows:-

Report Name	Description
Balance sign off	This report displays the cash balance on a particular date. It should be signed off once the cash has been counted, and the balance confirmed.
Classic style petty cash book	This report generates a classic style petty cash book, analysing the payments into different columns. Additionally, if tax is being recorded, it separates out tax and also subtotals total payments with and without tax.
Deleted transactions	This report lists all the deleted transactions for a selected period of time. It lists full details for each deleted transaction, including who it was saved by and deleted by.
List of payments	This report lists all of the payments for a selected period of time.
List of receipts	This report lists all of the receipts for a selected period of time.
Period summary	This report shows the balance at the start of the period, the total receipts, an analysis of the payments and the balance at the end of the period.

Directory

Introduction

Key features:-

General features

Fraud prevention features

Reporting features